5 ways to Compress any PDF File for Easy Sharing

You have compiled amazing study notes with valuable information and helpful images, but email limitations or slow upload times get in the way when you try to share them with a friend. While transfer software might be an option for other large files, it is not always the most convenient solution for study notes. 

This is where tools to compress PDF come in. By compressing your PDF notes, you can shrink their size significantly without sacrificing the important content. This means faster sharing via email or Adobe Cloud Storage, easier access on any device, and is perfect for those last-minute study sessions. Let us explore the benefits and best ways to compress PDFs and share those study notes with your friends as soon as possible. 

Ways to Compress PDF File for Easy Sharing

Compress PDF File With Adobe Acrobat Optimizer

Adobe Acrobat provides more control for those seeking superior compression than the one-click compressors. Moreover, it allows you to target specific sections of your PDF file and provide a more tailored approach. 

Below are quick steps on how you can compress PDFs using Adobe Acrobat Optimizer for easy sharing:

1. Check your PDF file size by opening your document. Then, navigate the file and click on properties to display your file size.
2. Check if your file exceeds the limit suggested by legal professionals. If it does, then open it in Adobe Acrobat. Once your file is open, click on the file, followed by others and then click on optimised PDF.
3. Now, a pop-up window will open, where you have to click on Audit Space Usage. This will display the document’s properties and respective file sizes. 
4. Identify the areas consuming more space and compress these elements by checking the boxes next to them.

Compress PDF On MAC For Easy Sharing

MAC users can also easily compress PDFs using the integrated preview program. Let’s examine an effective method for reducing the size of PDFs:

1. Identify the PDF document you wish to compress and launch it using Preview. Preview is typically the default application for opening PDFs on macOS.
2. Now, navigate to the application menu bar and click on the file, followed by the export option. Remember not to choose export as a PDF option. 
3. Within the export settings, click on the Quartz Filter option in the menu. Then, from this menu, select the Reduce File Size option. 

Compress PDF Using Microsoft Word

Even though Word documents are often tiny and may be converted directly to PDFs, sometimes a bigger file will come along that is larger than what is allowed. Fortunately, Word versions that support it let you produce compressed PDFs when saving. Let’s look at how to use Microsoft Word to compress PDFs so they may be shared more easily. 

1. Open the file you want to compress
2. Click on the file from the menu. A dropdown will appear; click on save file as, and select PDF. 
3. Look for more optimisation options and click on optimise followed by minimum size and compress PDF file. 
4. Now, Word will automatically compress your document and provide a compressed PDF.

Compress PDF File With Adobe Online

Don’t have an Adobe Acrobat app? It’s not a big deal; if you want a quick and simple fix, use Adobe’s free online tool to reduce PDFs. To make sharing a PDF easier, use this method to minimise its size:

1. Visit the Adobe Acrobat online PDF compression tool.
2. Click the designated “Select a file” button on the landing page.
3. Simply choose the PDF you want to shrink, and Adobe will handle the upload and compression process.
4. Once compressed, you can download your file’s new, smaller version directly from the Adobe website.

Benefits Of Using PDF Compression Tool

Save Storage: Compressing your study notes will shrink their size significantly, freeing up valuable space on your device. This means more room for practical problems, mind maps and research articles, and no more frustrating choices for what to delete to make space for more study notes. 

Easy Sharing: Ever get stuck waiting for an email attachment to upload? PDF compression tools help you reduce the size of the PDF and zip it through email or cloud storage, ensuring your study group gets high-quality notes instantly. 

Intact Quality: PDF compression tools use modern algorithms to shrink the file size without sacrificing the quality of your notes. Text, diagrams and all those important details will remain crisp and clear, ensuring your friends get access to the best possible study notes. 

Easy Sharing, Stellar Grades

Sharing your study notes with your friends should not be a challenge. By using tools to compress PDFs, you can transform large files into easy sharing compressed PDFs. faster uploads, smoother access across all devices, and even saved storage space – are just a few benefits of compression tools.